Standard keywords were extensively used in the comments field. A few examples are: soldier (to indicate all military service), minister (for clergymen of all denominations), doctor (instead of physician) and farmer (for farm owner or farm laborer). Many of the keywords utilized are preceded or followed by additional descriptive terms that further qualify that category. Examples of this are Baptist minister, minister – Catholic priest; minister – rabbi; railroad employee – conductor; soldier is followed by specific data given about his service. In the comments field a semicolon separates each separate category. The following items were included in the comments:
- Source notations: Code for the name of the newspaper of the first item indexed is entered at the beginning of the comments field (for example OM = Owensboro Messenger, OI = Owensboro Inquirer). Page number of first item found is always at the beginning of the comments field (entered as: p.4). If there were two items on the same page it was indicated as “p.4 (2 items)”. If there were multiple items in the same issue it was entered as “p.4 & 5”. If there were two sections (usually just Sunday issues) it was listed if item was in section A or B (entered as p.4B). If the page number was missing counted number of pages from the first of that issue and entered that number. If any other subsequent articles concerning the death or any articles that give biographical data about the person, before or after his death, were found they were listed at the end of the comments field and were introduced by “see also” followed by code for the newspaper if is different than that previously cited, year if different from those previously cited, then date and page. If additional items were found in the same year the year was not repeated (entered as see also 2/29 p.4). If the items were in a different year then new year was included (entered as 2/29 p.4, 3/1 p.4, 1915: 2/5 p.6). If the items were in a different newspaper other than those previously cited the new series of articles is introduced by the code for the newspaper (for example see also 2/29 p.4, 3/1 p.4, OI - 2/5 p.6).
- Additional description of age:If no exact age in years was given any descriptive term of age, such as infant, child, young man, elderly, was entered in the comments field. If age was given in exact days, weeks, or months those numbers were added to the comments (such as 3 months & 3 days old, or 15 months old).
- Sex: If sex was not indicated by person’s name or if no first name was given, such as an unnamed infant, then sex was recorded in comments. Sometimes sex and age were indicated in the comments by using phrases such as “young man”, “male child”, “boy”, “elderly woman”, etc.
- Race: All African Americans were identified by use of keyword ‘Black’ (word Black enclosed by single quotation marks).
- Funeral: If the article did not give place of burial but stated where the funeral was held it was noted in the comments as “funeral at Bethabara Baptist Church”. If no date of death was given but the funeral date was indicated it was noted in comments as “funeral on 3/22”.
- Occupation or employment: Any occupation that was listed was recorded. If place of employment was given it was entered as “employee American Tobacco Co., mill employee, employee lumber co.”, etc. Any other details given about work career (such as number of years employed, businesses operated, positions held, past employment, etc.) were recorded.
- Military service: Keyword “soldier” was used for all military service followed by any specifications given about service - particular war and/or branch of service served in, specific division, unit or company, rank, any other specifics given about his service such as POW, term of duty, locations, etc. (for example “soldier – Spanish American War”; “soldier – Civil War, USA, 17th KY Infantry, Co. B”; “soldier – Civil War, CSA, Orphan Brigade, Lieutenant, POW”; “soldier – US Army, served Philippines 10 months”).
- Residence(s): Any specifics about residence were recorded. If resident of Owensboro and home address was given was entered as “residence 450 Griffith Ave.” If a resident of county and particular road that he lived on was given it was entered as “residence on Millers Mill Road”. If only particular neighborhood was identified was recorded as “resident Thruston area”. If any former residences were given they were entered as “former resident Louisville, KY”. If person died outside of Daviess County and was reported as being a former resident or as having relatives here it was entered as “former resident Daviess County”, or “former resident Owensboro”, or “Owensboro relatives” or “Daviess County relatives”.
- Family data: If survivors field did not indicate marital status it was noted in comments (for example single, widowed). Names of any family members who were either deceased or who are not clearly stated as surviving were recorded in comments. Any other vital data about family that was given was recorded (such as marriage date, number of years married, former spouses, deaths of spouses, number of children living or deceased, relationship to famous persons, etc.).
- Other biographical data: Recorded any other biographical data that is given, such as nicknames, offices or positions served in, memberships in fraternal organizations (such as Mason, DAR), any accomplishments or anything he was known for. Tried to include all facts that were given in the article(s) somewhere in the abstract.
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